📦 Work Package 1 — Document & Records Management (40 hrs/month)
Scope: Maintain organized, compliant, and accessible documentation across programs.
Monthly Deliverables:
- Update and maintain filing systems (digital + physical).
- Process incoming/outgoing documents, including version control.
- Track required readings, controlled documents, and procedure updates.
- Maintain SharePoint/Teams libraries for 100+ users.
📦 Work Package 2 — Training & Compliance Coordination (40 hrs/month)
Scope: Support training logistics, compliance tracking, and readiness documentation.
Monthly Deliverables:
- Generate LMS reports; assign training and required reading.
- Track compliance metrics and overdue items.
- Coordinate training schedules and facility access.
- Maintain training documentation and rosters.
📦 Work Package 3 — Meeting, Calendar & Logistics Support (40 hrs/month)
Scope: Provide full administrative support for recurring meetings, workshops, and leadership briefings.
Monthly Deliverables:
- Schedule meetings, manage invites, and coordinate rooms/virtual links.
- Prepare agendas, notes, and action-item trackers.
- Support travel arrangements and expense processing.
- Maintain leadership calendars and priority workflows.
📦 Work Package 4 — Data Reporting & Metrics Support (40 hrs/month)
Scope: Support safety, operational, or engineering metrics through data extraction, analysis, and reporting.
Monthly Deliverables:
- Extract data from Access, SQL, Oracle, or web-based systems.
- Generate bi-weekly or monthly Power BI reports.
- Maintain dashboards for injury/illness, engagements, or operational metrics.
- Validate data accuracy and support audit readiness.
📦 Work Package 5 — Program & Assessment Support (40 hrs/month)
Scope: Provide administrative support for oversight assessments, surveillance activities, and corrective action tracking.
Monthly Deliverables:
- Assist with planning and scheduling assessments.
- Perform document reviews and compile assessment packages.
- Enter findings, actions, and updates into iCAS or equivalent systems.
- Track corrective action effectiveness and closure.
📦 Work Package 6 — Communications & SharePoint Content Support (40 hrs/month)
Scope: Maintain communication channels, update content, and support internal engagement. Monthly Deliverables:
- Update SharePoint pages for engineering, quality, or safety teams.
- Draft internal communications, announcements, and newsletters.
- Maintain resource libraries and user guides.
- Support cross-functional communication alignment.
📦 Work Package 7 — Administrative Operations Support (40 hrs/month)
Scope: Provide general administrative support across multiple functional areas.
Monthly Deliverables:
- Inventory management and procurement coordination.
- Hardware/software troubleshooting for staff.
- Support audits, reviews, and cross-functional activities.
- Maintain trackers, logs, and administrative documentation.